Diversity Committee Bylaws

Article 1: Introduction

Section 1: Name of the Organization

The name of the organization is Diversity Committee.

Section 2: Mission Statement & General Purpose of the Organization

On Diversity Committee, we aim to reach diversity because we understand that action includes a movement to respect, accept, challenge, and further diversity by fostering a community of dialogue, inclusivity, awareness, and tolerance. We hope to not only change the social atmosphere but enhance the academic experience by creating learning experiences on a daily basis.

Article 2: Membership

Diversity Committee consists of two bodies: The Executive Branch and the Delegate Branch.

Section 1: Executive Branch Members

The Executive Branch consists of 6 positions: Chair, Secretary, Events Coordinator(s), Outreach Officer(s), Advocacy Officer(s), and Public Affairs Officer(s).

Section 2: The Delegate Branch

The Delegate branch consists of representatives from student-affiliated organizations on campus including Interfaith Committee, Panhel, SAAC, and multicultural clubs who have expressed interest in partnership with Diversity Committee.

1. Student-affiliated organizations are all notified via email for partnership with Diversity committee before the first Delegate meeting.
2. Each member of the Delegate branch will be selected by the heads of their organizations.
3. Members of the Delegate branch are any representative(s) designated by partner organizations.

Section 3: Qualifications of the Delegates Branch

An organization may be recognized on the Diversity Committee Delegate Branch if they meet the following criteria:

1. Be a Franklin & Marshall College recognized student organization or group.
2. Be an organization that focuses on inclusivity, awareness and education.
3. Be an organization that speaks to some aspect of the students' identities on and/or off campus.

Section 4: Responsibilities of the Delegate Branch Members

1. All members must send a representative to attend all designated meetings scheduled once a month.
2. All members must report to their clubs and organizations what happens in Diversity Committee.
3. Members assist in the planning of events and tabling of events.

Section 5: Membership Reconsideration

An organization's membership may be reconsidered under the following circumstances:

1. If members fail to adhere to the responsibilities outlined in Article 2 Section 4
2. Failure to meet the qualifications of membership outlined in Article 2 Section 3

In order to remove an organization from holding membership:

1. More than 50% of the Executive board must vote to approve the removal

Section 6: Gaining Membership Status

In order for a new organization to receive membership status they must follow the following procedure:

1. Meet the qualifications of membership outlined in Article 2 Section 3
2. Must be recognized by more than 50% of the Executive Board

Article 3: Executive Board/Officers

Section 1: Executive Board Positions

The Executive Branch consists of 6 positions: Chair, Secretary, Events Coordinator(s), Outreach Officer(s), Advocacy Officer(s), and Public Affairs Director(s).

Chair(s)

This person is responsible for overseeing all of the other positions on Diversity Committee. This person sits on the Diplomatic Congress Cabinet and on the Diplomatic Congress General Assembly. This person is in charge of planning events and meetings. This person oversees any public statement and images related to Diversity Committee. This person stands as the go-to person for all communications between other Diplomatic Congress members and the Diversity Committee. This person oversees all proposals and committees made by/for the Diversity Committee.

Secretary

This person is responsible for helping create weekly agendas and for taking attendance at all of our meetings. We will create weekly agendas in fashion to DipCon's and we will send it to our Committee members two days before every meeting. The agendas will help us have smooth and organized meetings, and they will ensure everyone gets a chance to talk. We ask that this person take attendance at every meeting so we can make sure everyone is present at our meetings and we know who to send meeting notes to. This person helps to facilitate our meetings.

Events Director

This individual is responsible for reserving a room for any of Diversity Committee events as well as making sure food is ordered and delivered. This person is also in charge of updating the Diversity Committee Calendar. This person is also in charge of being in contact with the people involved in these events. Additionally, the Events Director makes sure there are funds for our events, organizes tabling, works with Outreach Officer(s) to plan and track events from the Delegate branch. This person also keeps information up to date in the Events and Budgeting Folder. This person is in charge of making sure all events go as planned, and are organized.

Outreach Officer

This person is responsible for helping us to find new ways to reach the student body. This person is in charge of communications with the delegates for Diversity Committee. This person helps to come up with ideas of events more suitable for dorms, sports teams, fraternities, and sororities. This person is also in charge of determining which non-club related events Diversity Committee should attend, sponsor, and promote.

Public Affairs Officer

This position deals with the maintaining, posting and sharing of Diversity Committee's Facebook, Twitter, and Instagram. This person is responsible for reading the Social Media policy and abiding by its terms. This person is responsible for marketing and promotions of the organization including creation of flyers and graphics.

Advocacy Officer

This person is responsible for actively promoting Diversity Committee in order to increase awareness of our mission throughout campus. We ask that this person do that by attending the meetings of various clubs and organizations once in a while. This individual should also record and photograph our events in addition to making posters and flyers. This person will assist to advertise and increase participation at our events.

General Executive Board Responsibilities

1. All Executive Board members must attend the weekly executive board meetings
2. All Executive Board members must share the Diversity Committee social media and events on their own private pages
3. All Executive Board members are responsible for partaking in the planning of events and attending events hosted by Diversity Committee

Section 2: Executive Board Eligibility

1. Diversity Committee chairs are appointed by Diplomatic Congress Executive Board
2. All members of the Franklin and Marshall community may run for a position on the executive board

Section 3: Election to the Executive Board

Elections are held in September following the start of the Fall semester. Members will be on the executive board for the entire academic year. Members of the current Executive board will be asked to nominate one to two people in April of each year to be chair for the next year. The Diplomatic Congress president will be in charge of appointment.

Section 4: Removal of Members of the Executive Board from Office

If at least one half of the members of The Diversity Committee believes that a member of the Executive Board is not satisfactorily completing his or her duties, an election is held to elect a new officer. The replaced member may not remain on the Committee.

Section 5: Vacant Positions

Vacant positions are to be filled according to the normal election rules in Section 3. In extremely urgent situations, the Executive Board votes to elect a new officer. Its decision must be ratified at the next club meeting.

Article 4: Meetings

Section 1: Frequency

1. Executive Board members will have weekly meetings.
2. Delegate Branch members will have meetings once a month.

Section 2: Meeting Structure

1. Executive Board Meetings will be run by the Committee Chair(s). If the Chair(s) is unable to make the meeting it will be run by the Secretary.
2. The Delegate Branch will be run by the Committee Chair(s) and the Outreach Officer(s) with help from the Secretary, and if the Chair(s) are unable to attend, the Secretary will run the meeting.

Article 5: Amendments to the Constitution

Section 1: Amendment Process

If three-fourths of the Executive Board or two-thirds of the club membership feel that there is a need to amend any section of the Constitution, the Chair(s) calls a meeting to discuss the issues.

Section 2: Ratification

If three-fourths vote of the Executive Board or two-thirds of the club membership approves an amendment, then it is ratified.

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Ratified by the 11th Diplomatic Congress on April 18, 2019